Executive Assistant / Administrative Assistant
at At Will Media
New York, New York
At Will Media is one of the fastest growing branded-content audio production companies, with high-profile clients including Hearst, Morgan Stanley, The Atlantic Magazine, GQ Magazine, Clinton Foundation & 1 Hotels. We are a small team that thinks outside of the box, works hard, and has fun. We believe in the audio industry and we are passionate about continuing our growth alongside of it!
We’re looking for an assertive, capable, and ambitious professional to join our growing team. We work on boundary-pushing projects with some of the world's most ambitious thinkers and exciting brands; and we need help!
Who You Are:
You’re organized. Waaaaaaaaay organized. You can stare down a hyperactive inbox with a steely glare, can wrangle and manage vendors, utilities, logistics, and surprises without breaking a sweat, and are a high priest/priestess of GMail and GCal. You thrive in a fast paced environment, have no problem jumping into an unknown situation to help, and above all, are a proactive thinker, solving problems before they can even be considered as such. We are a capable team of self-organized and highly-effective individuals. We are looking for an enabler- someone who can help be the glue in our dynamic company, and have some fun along the way.
What You’ll Do:
The primary responsibilities will be serving as our (mostly) fearless CEOs’ personal assistant, and all around project manager- making sure the trains run on time and that everyone is having fun. We’re a fast growing company and this position can definitively be a fast growing one for the right applicant, particularly as you’ll be intimately involved across our company’s work, but the core of it is very much personal assistant work, and we'd like to find the best personal assistant out there- for the right person, this job will be a blast.
A typical day in our NYC office will involve scheduling internal company meetings, coordinating with team and clients across projects, and sorting through external meetings and travel for our CEO with a wide range of people, both in NYC and LA. From there you’ll have the opportunity to implement and monitor processes to help the company run smoothly. The afternoons will likely include making sure visitors to the office are comfortable, doing follow-ups with partners and clients, and doing some in depth research (from conferences to travel plans, UX advances to who knows what!).
Work life balance is important to our team. We all work hard and often long hours on rewarding projects, but also place a premium on pursuing our passions and chill time outside of work. We hire people for who they are inside and outside of the office, and would look to support and applaud any passion projects you’re pursuing. Company culture includes weekly competitor podcast listening, team dinners at great restaurants, a causal and fun work environment, and being behind the scenes on well-known and impactful initiatives.
BA or BS degree with a strong academic background
1-3+ years past experience
Track record of success, of making a lot out of a little
Right to work in the US
Ability to maintain professionalism and confidentiality when dealing with sensitive information and business matters
Excellent verbal and written communication skills
Strong interpersonal skills
Excellent organizational skills with high attention to detail
Ability to demonstrate a positive, team player demeanor, and a passion and interest in podcasts
Nice to Haves:
Prior EA/PA, scheduling, project management, and/or admin experience
Ability to open a wine bottle without a corkscrew (we’ve always found that to be impressive)
Competitive salary, great benefits, unlimited vacation and PTO policy.
Job Type: Full Time
Full Time Opportunity: Yes
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
If this position sounds like a good fit for you, please send a cover letter and resume to firstname.lastname@example.org with the subject line “Executive Assistant”.
We look forward to hearing from you!